Door Hardware Schedule Extraction
Conversant turns Division 08 hardware schedules and specifications into a structured take-off. Upload the PDF and get back an Excel workbook with every hardware set, door, manufacturer, model, finish and quantity, plus the issues an estimator should check before pricing.
PDF upload. No account needed. Results by email.
One Excel workbook with four tabs. Every door and every hardware item carries the page it was read from, so a reviewer can check any line against the original before it goes into the estimate.
Every line of every hardware set, with the doors that carry the set.
Every opening, linked to its hardware set.
Quantities rolled up across doors, with part numbers and list prices where the brand is covered.
What needs a second look, ranked by severity.
Hardware schedules are rarely clean tables. Their layout changes with every architect and hardware consultant, so pulling out the text isn't enough: the result has to keep which item belongs to which set, and which set goes on which door.
Quantity and description share a cell, or a header spans several columns. Table boundaries disappear when the PDF is converted.
A product description wraps onto a second row, and the manufacturer, model and finish end up separated from the item they belong to.
A large package holds dozens of hardware sets, often formatted differently by the architect and the hardware consultant. Each one needs its own cleanup.
Generic converters drop rows or read a note as a hardware item, and the error carries straight into the take-off quantities.
Hardware schedules, door schedules, the Division 08 specification, drawings. Up to ten files, 50 MB each.
Each hardware set is read line by line: quantity, description, manufacturer, model, finish, size and handing, with the page it came from.
Doors are matched to their hardware sets, even across files, and every opening is checked against the rules below. Problems become flags, not silent edits.
An Excel workbook arrives by email with the door schedule, hardware sets, take-off and review flags.
Each page is read the way it was produced: text PDFs through layout analysis, scans and oversized sheets visually, and CAD-drawn tables rebuilt from their ruling lines. When a set runs across a page break, its heading is carried onto the next page so no row loses its set.
A converter gives you a spreadsheet of the text. A take-off also has to know that the items under a set heading belong together, that the set goes on specific doors, and that the quantities follow from both. Conversant links doors to sets, multiplies each item by the doors that carry its set, and checks every opening. Problems are flagged for the estimator; quantities are never changed silently.
The checks need the information to be in the documents. A hinge count can only be checked when the door height is printed, and a missing height is itself flagged.
The same upload runs the full Bid Response Automation workflow. The take-off resolves extracted lines to manufacturer part numbers and list prices where the brand is covered, and marks the lines that need more input. With a Conversant account you can edit hardware sets and recalculate the take-off, export the door schedule and hardware sets as PRO-TECH import files, and export the door schedule as a Comsense file.
Why schedules arrive in so many formats, and what it takes to get from a schedule line to an orderable part number: why hardware schedules never arrive order-ready.
Upload the PDF: the hardware schedule, the door schedule, the Division 08 specification, or the whole bid package. Conversant reads every hardware set and door, links each door to its set, and emails back an Excel workbook with four tabs: Door Schedule, Hardware Set Items, Take-off, and Review Flags. Review the flags, then carry the take-off into your estimate. No account is needed.
Yes. Hardware sets printed in the Door Hardware section are read the same way as a stand-alone hardware schedule: set number, item quantity, description, manufacturer, model and finish. When a package has no hardware schedule at all, Conversant builds the sets from the specification text instead, and those results deserve a closer review because the specification describes products rather than listing them line by line.
Yes, along with size, handing, notes and the source page for every item. Manufacturer abbreviations are kept as printed. When the schedule leaves the manufacturer, model, finish or door dimensions blank, the Review Flags tab records it so the gap is visible before pricing.
Each page is read the way it was produced. Text PDFs go through layout analysis, scanned and oversized sheets are read visually, and tables drawn in CAD are rebuilt from their ruling lines. Stacked headers, merged column bands and door lists that wrap onto a second line are handled when the table is parsed. When a set runs across a page break, its heading is carried onto the next page so no row loses its set. Every item keeps its source page, so a reviewer can check any line against the original.
With a Conversant account, the door schedule and hardware sets export as PRO-TECH import files, and the door schedule exports as a Comsense file of openings with size, hardware set, material, fire rating and location. The Comsense file carries openings, not hardware line items. The free upload returns the Excel workbook only.
Yes. Upload up to ten PDFs of up to 50 MB each: hardware schedules, door schedules, specifications, drawings and addenda. Doors from one file are matched to hardware sets from another, and the take-off counts each item once per door that carries its set. This is the same workflow as Bid Response Automation.
Upload a hardware schedule or a Division 08 specification from a current or recent project. We'll email back the structured, checked workbook. No account required.
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